From the moment you send a meeting invite, as the meeting organizer you are responsible for setting the right tone and making the meeting a success. Here are three things you should do before people get in the room:
- Clarify the objective. Make sure people know why they're invited. If it's to make a decision, give participants the time and materials they need to prepare.
- Prep important people. Talk with key participants about agenda items ahead of time. You may hear insights that could change how you run the meeting.
- Include everyone who needs to be there. Think carefully about who needs to be there. Who truly cares about the topics? Who has valuable knowledge insights? Who might bring valuable divergent thinking to the group?
- Expect full participation. Ask attendees to do their homework, come with relevant materials, and show up ready to contribute.
Adapted from Guide to Project Management (HBR OnPoint Collection).